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Cloud Based IT

Impressive Microsoft 365 Apps You Should Be Using Today

Impressive Microsoft 365 Apps: Enhancing Productivity in 2024

Users often miss out on the full potential of their Microsoft 365 licenses by gravitating toward familiar applications when navigating complex software suites. However, Microsoft 365 offers more than just the well-known Office applications. A whole host of apps can assist with various tasks, from staff management to mileage tracking. These apps can revolutionize the way you work, especially with the ability to create line-of-business apps without any coding knowledge, thanks to Flow and Power Apps. In this article, we’ll introduce you to 12 beneficial Microsoft 365 apps you might not use to their fullest potential.

Key Takeaways

  • Broaden your horizons with the numerous apps available in Microsoft 365
  • Discover new ways to optimize workflow and productivity with lesser-known Microsoft 365 applications
  • Unleash the power of Microsoft 365 by taking advantage of the diverse range of apps it offers

Microsoft 365 Apps You Should Utilize

1. Power Apps

Power Apps empowers users to develop custom applications quickly and efficiently. These apps seamlessly integrate with your required data and offer a user-friendly experience. You can build apps with a point-and-click interface, using logic expressions similar to Excel. Power Apps work on the web, iOS, and Android, allowing you to start with premade templates or create from scratch.

2. Microsoft Teams

Microsoft Teams expertly combines chat and online technology to enable smooth and productive virtual meetings. It supports video, audio, and web conferences with anyone, including external parties. Teams also lets you share and collaborate on files with other Microsoft 365 apps and integrate third-party services to tailor your team process.

3. Planner

Planner is a simple yet effective tool for teams to:

  • Create new plans
  • Organize and assign tasks
  • Share files
  • Collaborate on ongoing projects
  • Receive updates on progress

Planner can be launched with a single click, allowing you to create plans quickly, form teams, assign tasks, and keep everyone updated. Each plan features a dedicated board where tasks are sorted into buckets—an excellent visual planning system.

4. Flow

Flow lets you establish automated workflows between your most-used apps and services. Set up workflows to receive notifications, synchronize files, collect data, and more. For example, with a few clicks, you can capture tweets as leads in Dynamics 365 or subscribers in Mailchimp.

5. StaffHub

Designed for the Firstline Workforce in Office 365, StaffHub facilitates the creation of productive communication spaces for employees to share feedback, ideas, and knowledge and contribute to the organization’s vision. With StaffHub, you can manage staff schedules on the go, respond to changes, assign tasks in real time, and provide training resources.

6. Power View and Power Pivot in Excel

Power View simplifies interactive data exploration, visualization, and presentation, enabling the creation of visually appealing reports on demand. Meanwhile, the Power Pivot add-in provides sophisticated data analysis and complex data modeling—grabbing data from multiple sources, merging, and analyzing them quickly for insights.

7. Stream

Stream enhances video sharing within your organization, making it easy to create, find, and securely share videos across the company. Interactive features encourage employee engagement and collaboration around the content.

8. Sway

Sway allows for the rapid creation of stunning presentations, newsletters, and documents. Effortlessly drag and drop photos, videos, and multimedia from various sources. The built-in design engine ensures eye-catching layouts, requiring only finishing touches before sharing.

9. Yammer

Yammer streamlines decision-making processes by connecting everyone in the organization for real-time communication. Participate in meaningful discussions to expedite work and obtain faster answers to pressing questions. Collaborate across departments for increased efficiency.

10. OneNote

OneNote offers a versatile note-taking solution, organizing notebooks into sections and pages for easy navigation and search. Revise notes using type, highlight, or ink annotations, and access your notes seamlessly across all devices.

11. MileIQ

MileIQ provides automatic and precise mileage reporting via your mobile device. It runs in the background, automatically tracking mileage without manual inputs. The recorded data is then used for tax deductions and reimbursement reporting.

12. Microsoft Whiteboard

Microsoft Whiteboard enables team brainstorming on a digital canvas, regardless of geographical location. Utilize the freeform interface with a pen, touch, or keyboard, and collaborate on an infinite canvas for productive whiteboarding sessions.

Expand Your Boundaries With These Microsoft 365 Apps

Adapting to new applications and integrating their functionalities into our daily routines can be time-consuming. However, overcoming these challenges is highly rewarding, enhancing our overall productivity and performance. By embracing Microsoft 365 apps, we can streamline our company’s life and work habits.

At TruTech, we offer expert assistance in consolidating the complete prowess of Office 365 into your business operations. We also provide security assessment workshops that scrutinize the protection measures employed within Microsoft 365. This ensures that all your applications and supporting systems perform efficiently and securely.

5 Benefits of the Cloud

Cloud computing is continuously revolutionizing both big and small businesses through the way they operate and manage their teams. According to a report by Gartner, by 2022 more than 60% of businesses will be relying on cloud-based technology to host data.

There are many reasons for moving to the cloud, and you’ll experience many benefits when making the transition. Popular applications that are being used by consumers around the world are based on the cloud, like Gmail, Microsoft Teams, Skype, and more.

Now, businesses are adopting cloud computing to reduce hardware and data center costs and improve productivity in the workplace, with a majority relying on managed IT support services.

Benefits of Cloud Computing

If you’re thinking of shifting your business infrastructure to the cloud or want to scale easily without hiccups, here are some promising benefits of using the cloud to easily access data and applications.

1. Save Money

Cloud computing allows you to save on operational costs related to the upkeep and maintenance of servers and software installed on them. At the same time, you can reduce the hardware needs associated with them, and you’ll no longer need to run software upgrades yourself, so you don’t have to worry about your software lagging and being out-of-date.

2. Data Security

Many companies offer managed IT support services that include the protection of networks and servers where business data is stored. By opting for managed IT support services, you won’t have to invest in cybersecurity tools and practices. With expert IT help, you can have peace of mind that your cloud will be protected from all types of security threats.

3. Total Mobility

The single most important aspect of cloud computing is the mobility aspect which enables you and your employees to access information from anywhere, at any time. This has allowed businesses to reduce costs involved in maintaining workplaces for employees. This is especially vital right now, as we deal with a global pandemic and remote work is proving to be a necessity for businesses and their employees. 

4. Consolidated Applications

When it comes to making collaborative and product management tools available for all of your employees to access, cloud solutions give you the power to consolidate them all in one place. Many managed IT support service providers offer plans that include CRM, calendar scheduling, emails, conference calling, company directory, and file sharing for as many people as you need in one cloud software.

5 Benefits of the Cloud

5. Quality Control

You can use cloud applications to better manage the output of your services and products in respect to quality. With your documents stored in a single format, all in one place, there will be fewer chances of inconsistencies and errors, helping you take quality control to the next level.

When Will You Transition to the Cloud? 

Change can be intimidating, but necessary. In today’s world, you have to adapt for your business technology to be effective — and be a success. One way to do this is by transitioning to the cloud, which many IT companies support. At TruTechnology, we can help you make the transition to the cloud and provide managed IT support services in Jacksonville, FL that are effective and reliable. If you’re ready to get business IT services done right, contact our team today to get started!

Does the Cloud Replace Existing Hardware?

“The cloud is the future.” 

We’ve all heard this phrase thrown about during meetings and conferences. And with the speed at which technology is changing, traditional data centers and their infrastructure won’t stick around for too long. That’s where the cloud comes in, especially for those who count on business IT support services. 

Traditional Data Centers Are a Thing of the Past

While there are many advocates of hardware and some IT experts that don’t see cloud computing changing the entire layout of data centers anytime soon, the tech is still impacting the way businesses operate.

Now it’s not much of a question whether cloud will replace existing hardware, particularly with new insights provided by leading companies like Microsoft and IBM

Rather than ask, “Does the cloud replace existing hardware?” the better question to ask is, “How soon will the cloud replace hardware architectures?”

New cloud-based solutions are driving investments in hardware infrastructures. These include IoT, machine learning, and deep learning techniques. 

What’s more, you’re getting business IT support services that don’t create delays in resolving any roadblocks or issues, which has long been the Achilles heel for IT managers. Their work shouldn’t just be about making sure that the hardware is working well 24/7; they need to be able manage it all via cloud-based software.

Does the Cloud Replace Existing Hardware?

That’s why more and more companies are moving toward the cloud. It allows for simpler, easier and more cost-effective software infrastructure that doesn’t delay productivity or network connectivity. 

The Benefits of Moving to the Cloud

Cloud computing allows you to access software applications through the internet instead of downloading them on physical servers. Cloud computing is completely transforming and revolutionizing industries and how they operate, making it easier for business IT support services to improve efficiency for the clients they serve. 

A few big benefits of moving to the cloud include:

1. Flexibility: Cloud-based services allow the flexibility of scaling up your business without causing major delays in performance or productivity. This ensures maximum operational agility.

2. Automatic software updates: No more worrying about software upgrades or maintenance because most cloud solutions automatically get updates from their business IT support services team, which means you don’t have to worry about them at all.

3. Access anywhere: If you have an internet connection, then you can access your cloud and all the data you need from your supported laptop or mobile device. 

There are many more benefits of moving to the cloud, whether you’re a small business or big company. Cloud migration might seem daunting on the surface. However, once you make the shift, you’ll instantly start noticing improved workflow productivity while being able to enjoy a streamlined IT infrastructure.

Moving Forward: The Cloud Is the Future

The cloud is the future, which means less hardware maintenance and fewer delays in business operations. Instead, those using the cloud will be able to benefit from increased efficiency and productivity. To learn more or get started with business IT support services done right in Jacksonville, FL, schedule a quick call with our team today! 

Tony Haskew

Project Engineer

Tony Haskew has 15+ years of experience in the IT field. He started working as a web developer in the 90’s and over the years migrated into the administration of systems and infrastructures of companies. 

Tony enjoys working on new technology and finding new ways to address old issues in the management of IT systems.

Outside of work, Tony is a 3D printing enthusiast, commission painter, and enjoys spending time with his family.